This policy and related procedures are consistent with the Canadian Standards Association Model Code for the Protection of Personal Information (herein “CSA Model Code) and applicable privacy legislation.
This policy deals only with personal information handled by MovingtoAnnapolisValley. Personal information is information about an identifiable individual, excluding business contact information. The following explains how the MovingtoAnnapolisValley handles personal information. The MovingtoAnnapolisValley reserves the right to change this policy and it may be updated periodically. These changes may affect the use of personal information. Accordingly, please check for changes regularly.
Any questions about the MovingtoAnnapolisValley’s handling of personal information should be directed to the Privacy Officer. In cases where the question concerns an access request, individuals must follow the request process described under Accuracy of and Access to Personal Information Collected.
Purposes for Collection, Use and Disclosure of Personal Information
The purpose for which the MovingtoAnnapolisValley collects personal information will be identified at or before the time the information is collected. Personal information may be collected for such purposes as:
administering MovingtoAnnapolisValley services and providing services;
processing and administering the above or other purposes as necessary.
MovingtoAnnapolisValley will not use personal information for any other purpose than identified at or before the time of collection.
MovingtoAnnapolisValley may collect contact information from its customers in order to:
• send out newsletters and other relevant information
• inform members of upcoming MovingtoAnnapolisValley events
This contact information is voluntarily provided by MovingtoAnnapolisValley customers. You may, at any time, be taken off of MovingtoAnnapolisValley mailing lists at your request.
MovingtoAnnapolisValley seeks consent for all personal information it collects, uses, and discloses through information provided to individuals prior to collection, or at the time of collection.
Limits for Collecting, Using, Disclosing, and Keeping Personal Information
MovingtoAnnapolisValley does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for MovingtoAnnapolisValley to proceed with a request for information, or provide a product or service. In such cases, MovingtoAnnapolisValley will describe the information required. In all such cases, MovingtoAnnapolisValley limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service.
MovingtoAnnapolisValley collects only information that is voluntarily provided by the individual and undertakes that such information will be kept strictly confidential.
MovingtoAnnapolisValley will not use or disclose personal information without the knowledge or consent of the individual except as authorized by applicable law.
MovingtoAnnapolisValley retains personal information only as long as is necessary to provide the individual with the requested product, service or information.
Any personal information that MovingtoAnnapolisValley retains is kept in such a manner as to ensure its security and confidentiality at all times.
Safeguarding Personal Information
MovingtoAnnapolisValley respects the privacy of its members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. Personal information is stored in electronic and physical files that are secure. Security measures include secure locks on filing cabinets, and using industry standard techniques such as firewalls, encryption, intrusion detection and restricted access to computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while MovingtoAnnapolisValley strives to protect personal information, it cannot ensure or warrant the security of any information transmitted to it or received from it electronically. This is especially true for information transmitted via e-mail. MovingtoAnnapolisValley has no way of protecting that information until it reaches it. Once a transmission is received, MovingtoAnnapolisValley makes its best efforts to ensure its security on its servers. Internally, access to personal information is restricted to employees who need access to the information in order to do their jobs. These employees are limited in number, and are knowledgeable about and committed to our privacy policies.
Accuracy of and Access to Personal Information Collected
MovingtoAnnapolisValley makes every effort to keep personal information as accurate, complete, current, and relevant as necessary for the identified purposes. MovingtoAnnapolisValley does not routinely update personal information.
At the written request of an individual, he or she may view or edit their personal information as collected by MovingtoAnnapolisValley. MovingtoAnnapolisValley will inform them of what personal information it has about the individual, what it is being used for and, in cases where it has been disclosed, to whom it has been disclosed.
To make a request, please send a letter, email or fax addressed to our Privacy Officer at the address indicated above. In any written request, please include the following information:
Nature of the request, for example:
view and/or edit information
inquire regarding use and/or disclosure
If an inquiry concerns a specific transaction, please indicate the date of the transaction, and provide a receipt number if applicable. MovingtoAnnapolisValley will reply to requests in no later than thirty days after receipt of the request, or if it is not able to respond within this time period, a notice of extension will be sent.
Any questions or comments about MovingtoAnnapolisValley of Commerce’s handling of personal information should be directed to the Privacy Officer.
Use of MovingtoAnnapolisValley of Commerce Website
This Privacy Statement may be updated periodically to reflect enhancements to MovingtoAnnapolisValley Website that may affect the use of personal information. Accordingly, please check back periodically.
Information on This Website
Information which includes all facts, data, and other information, collectively the “Information” in the pages of this website is of a general nature, is intended only for informational purposes, is subject to change without notice, and is not intended to be relied on by visitors as binding legal advice on any particular matter.
Individual information provided to MovingtoAnnapolisValley to gain access to any feature of this website will not be sold or made available to any third party, except where information processing is outsourced by MovingtoAnnapolisValley in the course of its regular administrative procedures.